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Interim Senior Legal Coordinator

Interim Senior Legal Coordinator

  • Location

    Wiltshire, England

  • Sector:

    Procurement, Supply Chain

  • Job type:

    Contract

  • Salary:

    £250 - £350 per day

  • Contact:

    Sam Solt

  • Contact email:

    sam.solt@1st-executive.com

  • Salary high:

    350

  • Salary low:

    250

  • Job ref:

    SS - 13089_1563209407

  • Published:

    about 1 month ago

  • Duration:

    6 Months

  • Expiry date:

    2019-08-14

  • Startdate:

    ASAP

Interim Senior Legal Coordinator

Interim Senior Legal Coordinator required to work with the Director of Legal operations provideing efficient and seamless support to the team.

This is a contract initially until the end of 2019 with an immediate start.

Responsiblities;

  • Provide best-in-class administrative support to the Legal function across a broad range of areas:
  • Oversee the workflow and prioritise incoming requests to ensure uninterrupted, accurate and timely service delivery;
  • Develop, monitor and enhance processes to maximise efficiency and accuracy of Legal support operations;
  • Financial administration and expense claims management for the Legal team: vendor data management, purchase order processing, creation and approval of expense claims;
  • Travel and event coordination: book travel and accommodation, coordinate the logistics for team and department events;
  • Information management: maintain distribution lists and organisation charts, ensure databases are accurate and current, administer electronic portals including SharePoint sites, intranet site, non-disclosure agreement systems and network drives/libraries;
  • Project work: Contribute to projects and activities as appropriate for the team, i.e. project coordination, research, presentation and communication support and day-to-day operational activities;

Provide general administrative support as required:
o process mail, Goods In, shipping, scanning, filing and archiving, Notary Public requests
o generate reports, maintain trackers, visitor logs, create communications, newsletters;
o maintain records in the HR information system, ensuring compliance with company policies;
o procurement of equipment, office supplies, legal publications, professional memberships & resources

  • Support the Chief Legal Officer and PA to CLO as required with work related to the office of the CLO and wider Legal leadership team, including:
  • Meeting scheduling and preparing, including collating and printing any relevant documents, pre-reads and team reports; attending meetings, workshops and presentations to take minutes/notes where required. Monitor follow-up actions.

Experience

  • Relevant experience of providing administrative support at a senior executive level, gained in a complex and dynamic environment
  • Workload management or coordination
  • Establishing effective office systems and procedures
  • Working in a high-pressure environment with conflicting priorities and without supervision
  • Dealing with highly confidential and sensitive information in a diplomatic fashion

To discuss the Interim Senior Legal Coordinator position, please call Sam on 01483 213 304.